File Organization Best Practices#

A sensible file organization makes your notes easier to find and manage.

Why It Matters#

• Find things quickly: No more hunting around
• Avoid duplicates: Clear structure prevents redundancy
• Mory understands better: Structured content is easier for Mory to work with
• Easier maintenance: Regular cleanup becomes painless

How to Design Your Structure#

Organize by Domain#

A basic structure that works for most people:

PARA Method#

For people juggling multiple projects:

Zettelkasten Method#

For those focused on knowledge connections:

Naming Conventions#

File Naming#

Recommended format:

Naming principles:

Folder Naming#

Recommended:

Avoid:

Content Organization#

Use Templates#

Create templates for common note types:

Daily log template:

# {{date}}

## What I Did Today
-

## In Progress
-

## Tomorrow's Plan
-

## Random Thoughts

Meeting notes template:

# {{meeting topic}}

**Date**:
**Attendees**:
**Meeting Goal**:

## Discussion Points
-

## Decisions
-

## Action Items
| Task | Owner | Due Date |
|------|-------|----------|
|      |       |          |

Use Heading Levels Well#

Use headings to make structure clear:

# Level 1 (Document Topic)

## Level 2 (Main Sections)

### Level 3 (Subsections)

Body content...

Link Related Notes#

Build connections between notes:

This idea came from [[Book Notes - Atomic Habits]],
and relates to [[Time Management Methods]].

Regular Maintenance#

Daily: Process Inbox#

• Move quick captures to proper locations
• Flesh out temporary notes

Weekly: Review and Archive#

• Check this week's notes
• Archive completed projects
• Delete what's not needed

Monthly: Optimize Structure#

• Review overall folder structure
• Merge similar content
• Update indexes

Let Mory Help Organize#

Auto-categorize#

Find Duplicates#

Generate Index#

Cleanup Suggestions#

Common Issues#

Folder Hierarchy Too Deep#

Problem: More than 3-4 levels deep, hard to find things

Solution:

• Flatten the structure
• Use naming instead of nesting
• Use search instead of browsing

Don't Know Which Folder#

Problem: Decision paralysis on categorization

Solution:

• Put in Inbox first, organize later
• Create a "To Sort" folder
• Rely on search instead of precise categorization

Historical Notes Are a Mess#

Problem: Old notes were never organized

Solution:

• Don't try to fix everything at once
• Organize as you use them
• Have Mory help with batch processing

Pro Tips#

Search Is King#

Don't rely too much on folder browsing, use search:

• MoryFlow's built-in search
• Ask Mory with natural language
• Use tags as helpers

Progressive Organization#

Don't aim for perfection, let organization evolve with your needs:

1. Capture quickly first
2. Organize when you have time
3. Optimize structure periodically